Privacy Policy

Groupsort takes privacy seriously: any data you share with us is treated confidentially and with respect. This privacy policy explains how we use any personal information we collect about you, both through this website and as part of running our wider business.

Topics covered

  • What information we collect about you
  • How we use information about you
  • Marketing
  • Data retention
  • Access to your information and correction
  • Cookies
  • Other websites
  • Changes to our privacy policy
  • How to contact us

What information we collect about you

When you create an account on, you provide us with details that are used to set up that account. Information collected during the sign-up process includes:

  • Username
  • Email address
  • Organisation (optional)
  • Some general background information (optional)

Once you are registered, the website will keep lists you upload for sorting, so that you can refer back to them. The information you upload is entirely set by you.

Our websites use the Google Analytics platform (privacy policy here) to collect standard internet log information and details of visitor behaviour patterns. Analytics is set to anonymise IP addresses: nothing we capture can be associated with an individual.

How we use information about you

The account details you supply are only used to confirm your identity when you sign back in to the website, and to allow the site to contact you in the event that your password is not recognised. These communications are on a “legitimate interests” basis.

On occasion, we use email addresses in line with “legitimate interests” to ensure the smooth running of the groupsort facility, for example communicating directly in the event of site disruption.

Information captured by Google Analytics is used to track general behaviour patterns, so that we can monitor, evaluate and improve the material we send out or publish.

We never share any information provided to us with any third parties apart from those listed above, or in any way that is not directly related to providing our group sorting facility.


Where site users have requested to be added to a mailing list, we use provided contact details on a “consent” basis to send out communications, primarily by email. Users are free to start or stop receiving any such communications, either by directing a request to us or, in the case of emails, clicking on the subscription preferences link at the end of each email.

Data retention

For unregistered users, uploaded data is automatically purged after 7 days. Once registered, the system does not purge uploaded data. Registered users can manually delete datasets through the site once signed in.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us for further information using the contact details at the bottom of this page. We reserve the right to make a small charge for this service, where requests become particularly arduous and complex.

You should be able to access and correct information held by our email provider directly, using the “manage my preferences” link at the bottom of each email sent through them.

We want to make sure that your information is accurate and up to date, and will be very happy to help correct or remove information you think is inaccurate.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit or You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Other websites

Our website contains links to other websites. This privacy policy only applies to material and activity that is our responsibility, so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and will place any updates on this web page. This privacy policy was last updated on 18 January 2021.

How to contact us

If you have any questions about this data policy, information we hold about you or if you want to exercise your legal rights, the contact details for the controller responsible for your personal data are:

You have the right to make a complaint at any time to the Information Commissioner’s Ofice (ICO), the UK supervisory authority for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so do please contact us in the frst instance.