- What information we collect about you
- How we use information about you
- Data retention
- Access to your information and correction
- Other websites
- How to contact us
What information we collect about you
When you create an account on groupsort.com, you provide us with details that are used to set up that account. Information collected during the sign-up process includes:
- Email address
- Organisation (optional)
- Some general background information (optional)
Once you are registered, the website will keep lists you upload for sorting, so that you can refer back to them. The information you upload is entirely set by you.
We use a third-party provider, MailChimp, to deliver newsletter emails. They gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our communications. For more information, please see MailChimp’s privacy notice.
How we use information about you
The account details you supply are only used to confirm your identity when you sign back in to the website, and to allow the site to contact you in the event that your password is not recognised. These communications are on a “legitimate interests” basis.
On occasion, we use email addresses in line with “legitimate interests” to ensure the smooth running of the groupsort facility, for example communicating directly in the event of site disruption.
Information captured by MailChimp and Google Analytics is used to track general behaviour patterns, so that we can monitor, evaluate and improve the material we send out or publish.
We never share any information provided to us with any third parties apart from those listed above, or in any way that is not directly related to providing our group sorting facility.
Where site users have requested to be added to a mailing list, we use provided contact details on a “consent” basis to send out communications, primarily by email (using MailChimp). Users are free to start or stop receiving any such communications, either by directing a request to us or, in the case of emails, clicking on the MailChimp subscription preferences link at the end of each email.
For unregistered users, uploaded data is automatically purged after 7 days. Once registered, the system does not purge uploaded data. Registered users can manually delete datasets through the site once signed in.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please contact us for further information using the contact details at the bottom of this page. We reserve the right to make a small charge for this service, where requests become particularly arduous and complex.
You should be able to access and correct information held by MailChimp directly: MailChimp can be accessed using a “manage my preferences” link at the bottom of each email sent through them.
We want to make sure that your information is accurate and up to date, and will be very happy to help correct or remove information you think is inaccurate.
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.
How to contact us
If you have any questions about this data policy, information we hold about you or if you want to exercise your legal rights, the contact details for the controller responsible for your personal data are:
- Name: Tim Hodson
- Phone number: 01784 818049
- Postal address: Golden Orb Ltd, Cardinal Point, Park Road, Rickmansworth, Herts WD3 1RE
- Website: http://www.golden-orb.ltd.uk
- Email address: firstname.lastname@example.org
You have the right to make a complaint at any time to the Information Commissioner’s Ofice (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so do please contact us in the frst instance.